At least five years’ experience in the Financial Accountant role
Experience in full payroll processing on Pastel Payroll
Experience in full processing on an ERP system
Deadline driven
Team Player
Able to work under pressure
Own reliable transport
Daily
Make sundry day to day payments to suppliers and others
Ensure daily processing of Invoices and follow up on amounts due from clients.
Assist with the office administration
Process and reconcile the Bank Accounts, Credit Cards and Petty cash payouts and Cash/Credit Control Accounts, and ensure all the slips are attached
Ensure all transactions are allocated to the correct accounts
Issue staff leave forms and staff loan forms and ensure that they are signed by the appropriate manager before being filed
Ensure that the office space is neat and tidy, that the filing is done on time and that all documents are properly stored and maintained in accordance with legislation
Prepare and process the weekly Wages
Month end Processing
Prepare journals and complete financial accounts to Trial Balance every month according to agreed upon deadlines
Produce Trial Balance for management
Ensure all expenses are captured and Included in the month end processing
Ensure that the internal debtor’s accounts have all been journalized
Review and sign off the month end check list and create a month end file with all the relevant documentation i.e. Asset register, Asset file, contracts etc.
Ensure all Open Documents are reconciled monthly and outstanding reconciling items are followed up on and resolved
Salaries
Prepare the salaries schedule and ensure the commission is calculated and included
Process the salaries onto the Payroll System
Ensure all salaries are loaded and ready for payment by due date
Ensure that any changes to individual salaries are authorized
Creditors
Ensure all imports creditors are correctly captured and that vat is processed correctly
Confirm with the creditor’s clerk that all outstanding orders have been reviewed and that there are no expenses/purchases that have not been accounted for or accrued
Confirm with the creditors clerk that all suppliers’ invoices have been matched up to orders
Confirm the stock take has been finalised and get the following reports
Month end stock values per category
Stock adjustments report
Waste report, Theft report
Ensure all creditors have been reconciled prior to loading monthly payments
Prepare a list of all creditors’ payments to be done at month end as well as any weekly and fortnightly paid creditors that may have to be paid
Fixed Assets
The Fixed Asset register Is to be maintained and reconciled
Monthly depreciation journals to be calculated and processed
Statutory returns
Complete required statutory returns and ensure that monthly payments for VAT, PAVE, UIF and SDL are done on time
Ensure that the bi-annual EMPS reconciliation process is done on time
Ensure that annual payments for Provisional Tax, Income Tax, and W.C.A. are paid on time
